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Mattson Enterprise, Inc. | Islandia, NY

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Working at Sandler

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Company Description:

Sandler / Mattson Enterprise Inc. (MEI) is a consulting and training firm specializing in sales and management productivity and effectiveness, helping organizations and individuals overcome the roadblocks keeping them from reaching their definition of success. The firm conducts public and private workshops, corporate programs and one-on-one strategic sessions for corporate executives, business owners and/or individuals in the sales/management role, offering blended learning options through a variety of media. MEI provides ongoing support, reinforcement and networking through an alliance of business and sales professionals.

Collectively, The Sandler organization has an unmatched breadth and depth of capabilities and experience, including a network of more than 250 local offices in over 25 countries and reaching thousands of clients across the globe each year. Mattson Enterprise, Inc. is consistently in the top 1% of the franchises worldwide.

MEI, headquartered in Islandia, Long Island, is seeking an Executive Administrative Assistant to join our growing team reporting to the Founder and Principal of Sandler / MEI. This position will provide extensive executive support to the Principal while enhancing the effectiveness of the MEI office by performing, coordinating, and overseeing administrative tasks and ensure those tasks are completed accurately and delivered with high quality and in a timely manner. 


Current Opportunities

Executive Administrative Assistant

Duties and Responsibilities:

  1. Answer telephone; primary point of contact between Principal and internal/external clients
  2. Manage high-activity daily calendar: schedule in-person and virtual meetings, training and coaching sessions, and appointments; send invites, provide reminders, and confirm
  3. Arrange and follow up on all travel logistics, including air, hotel, parking, car service, etc.
  4. Ensure all contacts and contact lists are current and accurate in Outlook
  5. Schedule and coordinate virtual meetings and webinars using Zoom platform
  6. Follow and monitor administrative processes and procedures, from prospecting to new client agreements and onboarding to ongoing client coordination and service
  7. Establish and maintain an efficient client filing and retrieval system
  8. Review and verify credit card statement, organize and submit monthly travel expenses
  9. Review and debrief daily copytalks, taking ownership of any items that fall within areas of responsibility
  10. Maintain supplies inventory and ensure operation of office equipment
  11. Participate in special projects and perform additional duties as may be required

Education & Experience:

  • Minimum 5 years prior experience in mid to senior-level administrative role

Knowledge & Skills:

  • Excel in a fast-paced, quickly changing environment with multiple tasks and projects
  • Excellent time management and prioritization skills; able to meet deadlines
  • Able to organize and manage large amounts of files, tasks, schedules, and information
  • Professional verbal and written skills; pleasant, patient phone demeanor
  • Proficient with MS Office Suite (Word, PowerPoint) and some Excel
  • Advanced MS Outlook skills; scheduling appointments/update calendar a must
  • Professional-level experience with HubSpot CRM platform
  • Strong self-starter with ability to perform with minimal supervision
  • Prepare to take direction and guidance when given and function in a team environment
  • Excellent follow-up and follow-through skills
  • Willingness to learn and communicate the Sandler Selling System

Competitive salary, health benefits and paid time off

MEI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.